Regular Board Meeting of the Clark County Park District Board of Commissioners to be held to discuss the business of the Clark County Park District.  This is an open meeting of the Board of Commissioners and the public is invited to attend.

Clark County Park District                                 

Regular Board Meeting

Levy Adoption Hearing

December 20, 2012

6:00 p.m.

Tentative Agenda

 

Call to Order

Meeting is called to order by Board President Terry Stepp: Present are Commissioners: Terry Stepp, Larry Yargus, Gary Strohm, Roy Sweet, Bill Rhoads, Jeff Wallace and John Trefz. Aslo present is Attorney Kate yargus, Executive Director Dennis Shiley and administrative Assistant Jana Williamson.

 

Approval of the Agenda

Commissioner Yargus made a motion to approve the agenda, Commissioner Rhoads, Voted all ayes, motion carried

 

Pledge of Allegiance was recited.

 

Approval of the Consent Agenda

 

1. Board meeting minutes from the regular meeting dated November 15, 2012

 

1. Treasurer’s report and Financial statements dated December 14 and December 20, 2012

 

1. Special Board Meeting Minutes dated November 20, 2012

 

Discussion for approval of consent agenda, voted all ayes, motion carried.

 

Levy Adoption Hearing for 2013

 

1. Opening for Levy for presentation to the public for discussion

Meeting will be held open for 30 minutes and revisited at that time for vote.

At 6:03 the Levy Adoption ordinance hearing was opened and read to the public, no comments were made by the public. Meeting to remain open for public comment for duration of the regular meeting.

 

At 7:20 last call for comments from the public was given, Commissioner Yargus made a motion to adopt the 2013 Levy as presented, Commissioner Strohm seconded the motion. Roll call vote Wallace no, Rhoads no, Strohm aye Trefz aye Yargus aye, Stepp aye, Sweet no. Motion carried, 4 aye 3 no.

 

 

District News

 

1. Executive Directors Report

Working on FOIA request from John Lappe for the last 6 years of Treasurers reports.

 

 

1. Website Report

Facebook advertising report

 

1. Maintenance Report

Control burn to take place later.

 

 

 

 

Old Business

 

1. Safe Route to School Grant approval of quotes / policy (Action item)

Educational Materials, purchase of miscellaneous items

No new items

 

1. Timber Update

Timbering complete should be getting a check soon

 

10.  Property Lease Review

Surveying of property

Attorney Yargus submitted the revised lease agreement

Discussion of changes

Discussion of no Commercial purposes, buildings used primarily for residential purposes.

Need to settle the payment requirements.

Motion is made by Commissioner Strohm to approve the lease with 50% down and the remainder over ten years in even increments, Commissioner Yargus seconds the motion. Voted 5 ayes, 2 nays, motion carried.

 

Quotes will be acquired for surveying lots 2 through 14.

 

Lots 2-14 will have no road maintenance requirements.

 

 

11.  Grant Updates

Rake has been picked up and paper work is ready to be sent in for reimbursement.

Next month we will be getting packet together for the Equestrian Trail grant project.

 

12.  Ball field updates

Information is on the table

No new information from the Ball field volunteers.

 

13.  Sale of F250 – No bids were received on the sale of the F250, discussion of next option for sale or trade on F250 will be at the meeting.

Truck will be put up for sale to the public and parked at local lots to see if we can get some offers.

 

 

 

New Business

 

1. Pay Bills

Commissioner Strohm made a motion to pay bills minus Strohm News, Commissioner Yargus Seconded the motion. Roll call Vote: Yargus aye, Stepp aye, Sweet aye, Wallace aye, Rhoads aye, Strohm aye, Trefz aye.  Motion carried 7 aye 0 nay

 

Commissioner Trefz made a motion to pay Strohm news, Commissioner Rhoads seconded the motion .Roll call Vote: Stepp aye, Sweet aye, Wallace aye, Rhoads aye, Strohm abstain, Trefz aye. Motion carried 6 aye, 1 abstain.

 

1. Board meeting dates for 2013 for approval

Commissioner Wallace made a motion to approve the 2013 Board meeting dates, Commissioner Strohm Seconded the motion. Voted all ayes , motion carried.

 

1. Bass Tournament Ordinance for 2013

Commissioner Yargus made a motion to approve the 2013 Bass tournament ordinance , commissioner Sweet seconded the motion. Voted all ayes, motion carried.

 

1. Approval of 2013 Leases

Lake Dock Lease

Discussion of changes: permit approval shall be the Executive Director, page 2-d lettering color is taken out, Guests non property owner update stacking lease is put in the document. Guest fee is paid to the district added in there. #23 statement of all park ordinances apply to the property to which this lease is attached.

Bridge dock lease

Storage Lease

Annual Camping lease

Seasonal Prime camping lease

 

Discussion of Guest days and Commercial Dock lease that we have. 

 

Commissioner Strohm made a motion to approve all leases as presented, Commissioner Yargus seconded the motion, Voted all ayes, motion carried 7 ayes o nays.

 

 

 

Public Comment

Comment from staff that The Stone cabin renters were not staying up on the lease fee for their docks.  We will have a discussion with the Stones so that there is a better understanding.

 

Josh Pickering is here and presents a request to rename the Mountain Bike and Fitness trail in memory of his mother.  Board will put this on the agenda for a vote at the January meeting.

 

Committee Reports -

            Trails –              Meeting

            Master Plan –    Meeting

                        We are now through the outline and are next moving into Goals, prioritizing by financial fiscal capability and importance of each item discussed.  This along with setting the items into a 5 and 10 year plan.  Next meeting will be in January. 

            Land Lease planning meeting – Meeting                                          

            Recreation       

                                    -2013 Activities

Executive Session

            No Executive Session

Back to Levy adoption hearing.

 

Adjourn

Commissioner Yargus makes a motion adjourn, Commissioner Rhoads seconds the motion, voted all ayes, motion carried

 

7:20pm