Regular Board Meeting of the Clark County Park District Board of Commissioners to be held to discuss the business of the Clark County Park District.  This is an open meeting of the Board of Commissioners and the public is invited to attend.

Clark County Park District                                 

Regular Board Meeting – replaces postponed meeting from August 16, 2012

August 23, 2012

6:00 p.m.

Minutes

 

Call to Order

Meeting is called to order at 6:00 pm, by Vice President Larry Yargus.  Present at the meeting are Commissioner’s: Terry Stepp, Gary Strohm, John Trefz, Roy Sweet, Jeff Wallce; Executive Director Dennis Shiley, Attorney Kate Yargus, Administrative Assistant Jana Williamson. Absent is Commissioner Bill Rhoads.

 

Approval of the Agenda

Commissioner Wallace made a motion ot approve the agenda, Commissioner Stepp seconded the motion, voted all ayes motion carried.

 

Pledge of Allegiance was recited.

 

 

Old Business

 

1. Timbering RFP Results

Discussion of the information provided by Bob Wagner for the timber management plan.

Commissioner Stepp made a motion to approve the timber management plan proposal by Bob Wagner, Commissioner Stepp seconded the motion. Voted 4 ayes and 2 nays.  Motion carried

 

1.  
   1. Mark Strait Timbering

Discussion includes Attorney Kate Yargus research allows for the District to hire Mark Straight to Timber the area of the park that he is working next to due to the limited restrictions on access that are present.  Mark Strait discusses the area.

Commissioner Strohm makes the motion to allow Mark Straight to enter into a contract with the district to timber the area discussed of up to 139 trees with additional trees at the discretion of Mr. Strait of up to 10% additional,  Commissioner Trefz seconded the motion, voted 4 ayes and 2 nays, Motion carried.

 

1. ¼ cent sales tax discussion and review

Discussion of this item having to be revoted that notification was not properly given.

Discussion of how this would be approached and that if the county Board were convinced to rescind this ¼ cent that it would then have to be put on the referendum by the County board for the people to vote onto this as a Infrastructure tax for recreation that would then benefit both the Clark County Park District and the Casey Park District. 

Commissioner Bill Rhoads enters the meeting at 6:25pm

Commissioner Strohm made a motion to pursue ¼ of the 1cent safety tax , Commissioner Stepp seconded the motion,  Motion voted 4 ayes, 3 nays, motion carried. 

 

1. Safe Route to School Grant approval of quotes / policy

Brief discussion the policy is included and is not ready for approval several forms need to be added for completion.  Still needs to go to policy committee, tabled.

 

 

 

New Business

 

1. Pay Bills

Commissioner Trefz made a motion to pay all bills except Strohm News, Seconded by Commissioner Rhoads.  Roll Call Vote: Trefz aye, Sweet aye, Wallace aye, Rhoads aye, Stepp aye, Yargus aye, voted all ayes. Motion carried

 

Commissioner Stepp made a motion to pay Strohm news, Commissioner Trefz seconded the motion.  Rooll Call Vote: Sweet aye, Wallace aye, Rhoads aye, Strohm abstain, Stepp aye, Yargus aye, Trefz aye.  Voted all ayes Motion carried.,

 

1. Resolution to authorize the 2012 Intergovernmental agreement for Community Village Intergovernmental Grant applications.

Commissioner made a motion to approve a resolution to authorize an Intergovernmental agreement between the District and; Marshall, Westfield, West Union, Martinsville. Motion was seconded by Commissioner Sweet.  Voted 6 ayes, 1 Nay.

 

1. Authorize RFQ for Dam inspections by a licensed engineer – This is our year to have our dam professionally inspected and a dam inspection report drafted.

Commissioner Strohm made a motion to authorize  the RFQ to go out for the biannual dam inspection., Commissioner Wallace seconded the motion, Voted all ayes motion carried.

 

1. Resolution to allow remote attendance of meetings for board members, as described in the Illinois Park District Law Handbook

Commissioner Strohm made a motion for a resolution to allow for remote attendance by audio or video means for Commissioners.  Commissioner Stepp seconded the motion. Voted 5 ayes and 2 nays.  Motion carried.

 

1. Board Member General Practices Manual – Bi Laws

Discussion of Current Policy and practices manual, Copies will be delivered and we will start doing some additions of policies that need to be added in that have been previously passed. Tabled.

 

1. Resolution to sell surplus equipment – Ice cream machine

As you may recall this was also on the July meeting that was protested and needs to be re-voted.

Commissioner Wallace made motion for a resolution to sell surplus equipment titled “Ice Cream machine”, Commissioner Rhoads seconded the motion. Voted all  motion ayes motion carried.

 

1. 2012 Hunting Seasons at the Park

1. Archery Deer
2. Shotgun Deer

Discussion of Shotgun season, change of wording to change the Youth under 18 note to one person under 21 with the registered hunter.

1. Waterfowl

Commissioner Sweet made a motion to approve the Hunting season dates rules, Commissioner Stepp Seconded the motion.  Voted all ayes, motion carried.

 

1. RTP Grants Notice to proceed

Discussion of the three RTP grants that have been awarded to the Clark County Park District.  Discussion of the need fo4r signature on the paperwork that needs to be sent back to the State on the contracts.  Discussion of funding options.  Commissioner  Wallace made a motion to authorize to proceed with the signature that would allow the district to proceed with the RTP project agreements.  Commissioner Rhoads seconded the motion,  Voted all ayes, motion carried.

 

 

Approval of the Consent Agenda

1. Board meeting minutes from the regular meeting dated July 19, 2012

 

1. Board Meeting Minutes from the Special Board Meeting dated July 26, 2012

 

1. Executive session Meeting Minutes dated July 19, 2012

 

1. Treasurer’s report and Financial statements dated August 10, 2012 and August 16, 2012.

 

Commissioner Strohm made a motion to approve the consent agenda, Seconded by Commissioner Trefz, Voted all ayes, motion carried.

 

 

District News

 

1. Executive Directors Report

Shiley adds the informational page of the profit and loss sheet showing the combination of campground master and quick books showing the higher instance of use for the months of May and June.  This would correlate with the increase in monthly users of the campground. 

 

1. Website Report – No Report

 

1. Maintenance Report

Hot water heater into new upper and working on the Bike grant trailer, lights up in campground, ordered the rest of the meters for the campground. 

 

 

Public Comment

            Jim White and Cory Sheehy are here about this year’s round of the Village intergovernmental agreement funding.  Turning in their expenses from last year and the letter of request for this year’s round of funding.   Still to turn in would be their letter of resolution and certificate of insurance.

 

Committee Reports -

            Trails – Meeting

 

            Master Plan – Meeting

Making progress with new people in everytime.  Still looking for an outline for the board retreat.

 

Recreation        - Mud Bog Results – Went good!. Somewhere around $7500 is projected to go to Rhiley’s

                                    -Marshall Autumn fest - Sign up for the Autumnfest!

                                    -Columbus Day Weekend – New event for this year!

 

                       

No Executive Session

 

Commissioner Wallace made a motion to adjourn, seconded by Commissioner Trefz , voted all ayes motion carried. 

 

 

Adjourn 7:36 pm

 

 

Next Meeting September 20, 2012 at 6:00pm